The idea came from a conversation with my colleague, Anna, in December 2015, where we were trying to think of national events that I may be able to target for fundraisers. By this time, Christmas had snuck up far too quickly to be able to plan anything for that!
That's when we realised that an Easter trail may be just the ticket. The ideal place would be my local park, so I set about contacting my council to get venue permissions, and sign-off for the event as a whole.
Covering all basis, I also contacted the police to let them know about the event just in case any ‘unsavoury types’ tried to gate-crash but I didn't have any response - good thing the event didn't have any problems like that! I think given a budget and bigger timescale (this was primarily run on a £25 voucher donation from Tesco Goodmayes!) we may have held additional stalls such as cake stalls and external companies.
Trained in safeguarding and risk management, I didn't want to plan anything too much until I had full authorisation so it meant leaving quite a lot to last minute! As soon as I had had a detailed communication from the council, in February, it was all systems go to get the show on the road!
Timeline
Posters designed - end Jan
Advertising - launched 8th February
(Netmums, Facebook, Twitter)
Wrote to press - 1st March
Posters distributed to youth groups - 3rd March
Posters up around the town - 7th-11th March
Buying face paint/brushes/sponges - 14th March
Designing answer sheet - 15th March
Printing of consent forms - 17th March
Clue writing and face paint picture printing - 18th March
Gazebo collection - 18th March
Laminating Easter Egg clues - 19th March
Obtaining tables and chairs - 20th March (nothing like last minute!)
Event day - 20th March
The event was much more of a success than I had anticipated, seeing over 50 children attend, and an amazing £174 made!
As with any project, we have been able to identify a few areas of potential improvement for any future events and there are definitely elements that I will be able to take forward to upcoming fundraisers.
Just £1994.70 to go!
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